ROTARY EMAIL PROTOCOL When sending e-mail messages relating to Rotary business it is suggested that the following protocols be used in order to reduce unnecessary e-mail traffic, confusion and uncertainty. Many of us receive numerous e-mails a day, many unsolicited, so in order to establish the relevance and importance of a message it is suggested that the following protocol be followed for all Rotary electronic traffic within our District. The “To” heading is to be used for those required to take some action or for general “information only” messages (no action required). The “CC” heading is only for information addresses, (no action required). Rotary to be the first word in the subject line. Action or Information to be the second word. Then the subject title. It is a follow up message state “follow up” in the title. If the message is a “follow up” message state in the text who the message was previously sent to, ie Presidents, Secretaries etc.
If we can all follow the above process we should have a much clearer understanding of what is required and who needs to take the action. Developed by PP Jon Glauert, Rotary Club of Katanning. |
